Day of Wedding Coordinator

Day of Wedding Coordinator –

Several times a week, we receive inquiries from new brides asking about day-of-wedding coordination. Since this is a very popular service, I thought it would be a great idea to address it.

The name of this package was created by wedding publications and blogs a few years ago. They helped to convince first-time brides that they can plan their wedding by themselves and then bring in a planner on the wedding day to “coordinate”, so that everything can come together flawlessly.

Ask anyone who has ever planned a wedding and they will tell you that it takes a great deal of time (an average wedding from start to finish takes anywhere from 150 hours to plan).

Our company offers day-of-wedding coordination. The following describes in detail the services provided in our package:

1. An initial meeting to create your wedding timeline and production list.

We will confirm which projects have already been handled, review items that still need to be planned and answer any remaining client questions.

2. The development of a comprehensive wedding timeline.

The timeline shows how your day will play out listing all of the details.

3. A walk-through meeting at the venue.

We confirm all of the logistics with event professionals and our clients on-site so there is nothing left to chance.

4. Phone and email support to our client.

We love to spoil our clients and it is important that they know that we have their backs.

5. Review the event professional agreements.

Since we are working with the event professionals on the event day, it is important that we know ahead of time what you have agreed to and what to expect from your event professionals.

6. Confirm all of the event professionals before the event day.

We call all of the event professionals 10 days out to make sure that they have received the most current information and the latest timeline and answer any important questions.

7. The wedding rehearsal – we collect all the important items for the wedding.

These items can include the escort cards, final checks, seating chart, copy of the vows, and marriage license, to name a few examples. This way our bride and groom can relax and start enjoying their wedding weekend. We also help direct the wedding rehearsal, unless the wedding takes place at a religious setting like a church or temple. In these cases, the onsite coordinator will conduct the rehearsal.

8. What can you expect on the wedding or event day?

We spend approximately 10-12 hours to supervise the set-up, give cues for the musicians, bride and groom’s entrance, first dance, event toasts, father-daughter and mother-son dance, plus the cake cutting.

We offer this package at a very special rate (we are only able to do five per year, since it takes up about 50 + planning hours) from $2300. These packages only apply to weddings at hotels or private clubs.

There are some event planners who charge $500 for this same package, but for this fee there is a good chance that they might be trying to build up their portfolio and gain experience on your wedding and at your expense.